Why create restricted access areas?

Suppose your organization is made up of staff, volunteers, and board members. Your staff are obviously responsible for creating and maintaining content on the website. Therefore, they need to have the highest level of access to be able to do that job. But board members and volunteers may want to add to the site as well, or have access to sensitive information that you do not want publicly available.

The best solution is to create a space on your website specifically for these groups to "own" and manage for their own needs. Usually that takes the form of a private folder or page. For this tutorial we're going to use the example of a Board section.

Background:

Before we begin this tutorial, I would advise you to read through this general tutorial about Users, Groups, and Permissions. It's not specific to the case we're going to cover here, but it does have some basic information you should know about before reading this tutorial. Pay particular attention to the Definition of Terms, and Creating New Users.

The steps involved:

1. Create users
2. Create a group
3. Add users to that group
4. Create the Board folder and add contents (if any)
5. Change folder and contents to private state
6. Permission the board group to manage the folder